Understand Yellow Stone Associates’ Commitment to Excellence

This section clearly outlines Yellow Stone Associates’ foundational principles, core values, and background. It emphasizes the dedication, integrity, and innovation that guide our payroll solutions and client relationships for lasting success.

Here’s a sample Terms and Conditions document tailored for a UK-based payroll company that serves the social and healthcare sector in the private market. This is a general template and should be reviewed by a legal professional to ensure compliance with UK laws and regulations specific to your business.

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Terms and Conditions

1. Introduction

These Terms and Conditions (“Terms”) govern the provision of payroll services (“Services”) by Yellow Stone Associates, a company registered in England and Wales with company number 15567068 and registered office at 179 Oakham Road, Tividale, Oldbury, B69 1PZ (“we”, “us”, “our”), to clients operating within the private social and healthcare sectors (“you”, “your”).

By engaging our services, you agree to be bound by these Terms. If you do not agree with any part of these Terms, you must not use our services.

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2. Scope of Services

We provide payroll management and processing services, which may include:

• PAYE (Pay As You Earn) processing
• National Insurance calculations and submissions
• Pension contributions
• Statutory payments (SSP, SMP, etc.)
• Submission of RTI (Real Time Information) to HMRC
• Production of payslips and payroll reports
• Liaising with HMRC and pension providers on your behalf

Services provided will be detailed in a separate Service Agreement or Engagement Letter.

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3. Client Responsibilities

You agree to:

• Provide accurate and complete employee data in a timely manner
• Inform us of any changes to employee status, pay, or deductions
• Ensure compliance with employment and tax laws for your staff
• Maintain records required under relevant legislation
• Provide written authorization for us to liaise with HMRC or third parties on your behalf

Failure to provide accurate and timely information may result in errors or delays, for which we accept no liability.

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4. Fees and Payment

• Fees for services will be agreed upon in writing and invoiced on a monthly or periodic basis.
• All fees are exclusive of VAT unless stated otherwise.
• Invoices are payable within 14 days of issue unless otherwise agreed.
• We reserve the right to suspend services in the event of non-payment.

Late payments may incur interest at a rate of 4% above the Bank of England base rate.

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5. Data Protection and Confidentiality

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

• Personal data will be processed lawfully, fairly, and transparently.
• We will implement appropriate technical and organisational measures to protect your data.
• Both parties agree to maintain the confidentiality of any sensitive or proprietary information.

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6. Liability

• We will provide our services with reasonable care and skill.
• Our total liability to you for any claim arising under these Terms shall not exceed the total fees paid by you in the 12 months prior to the claim.
• We are not liable for any indirect, consequential, or economic losses, or for any loss arising from your failure to provide accurate or timely information.

Nothing in these Terms limits liability for death or personal injury caused by negligence, fraud, or any other liability which cannot be excluded by law.

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7. Termination

Either party may terminate the agreement with 30 days’ written notice.

We may terminate immediately if:

• You breach any material obligation under these Terms.
• You fail to pay fees when due.
• You become insolvent or enter administration.

Upon termination, you must pay all outstanding fees, and we will provide all final reports and returns up to the termination date.

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8. Intellectual Property

All documents, templates, software, and materials we provide remain our intellectual property unless otherwise agreed in writing.

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9. Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

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10. Amendments

We reserve the right to update or modify these Terms at any time. We will notify you of any material changes. Continued use of our services after changes are made constitutes your acceptance of the new Terms.

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